Certification requirements for all bench staff can be checked on the following site. Head coaches and assistant coaches must have the same qualifications.

• Coach Certification Requirements
• Trainer Certification Requirements

Teams are required to secure insurance for special events and the purchase of any additional ice outside of what is allocated through the Rangers program.

Link to submit an insurance application.

Affiliations

Affiliation forms must be filled out by the player, parent, home team coach and affiliating team coach. Once complete, please send the form to VP Admin for registrar approval.

• Affiliation Form

Affiliation Call-ups

Once players are approved for affiliation, they must be added to your affiliated player list. 

Players called up for a game must be entered in Total Team Management prior to the start of the game. 

Procedure

1. Login to Total Team Management
2. Select Affiliations
3. Add player to your Affiliated Player List
4. Select Player for affiliation call-up
5. Enter the game details and player being replaced, etc. 

Suspensions

TTM Procedure

1. Login to Total Team Management.
2. Select Discipline
3. Enter the Infraction details
4. Notify your HEO AA/A League Convenor by fax and/or email (your Convenor will let you how to notify them)

1. The GRMHA Director of Discipline - discipline@gloucesterrangers.com
2. The GHA District Chair - Jenn Primeau (jennprimeau@yahoo.ca)
3. The GRMHA President - president@gloucesterrangers.com
4. The HEO Minor Level Convenor for your league

• All suspensions incurred in tryouts, preseason, league, tournament, exhibition, and playoff games must be reported.

Email Procedure (within 24 hours of the infraction)

1. Email the contacts listed above (including your league convenor)
2. Include the following details of the infraction:
   • Your name & contact information
   • Your Team
   • The Player’s name & sweater #
   • The Penalty & the time of the infraction
   • Your understanding of the subsequent suspensions(s)
3. Include a copy of the game sheet
4. Upload the details to TTM when it is available. 

Games Served Procedure

Tournaments and Exhibition Games

Travel Permits

• Travel Permit - required for ALL out of town tournaments
• USA Travel Permit - required for USA tournaments (in addition to the regular Travel Permit)

Procedure

1. Enter player details for the roster
2. Include Hockey Canada ID (found in your official roster provided by VP Admin)
3. Include bench staff who will be at the tournament (must be approved with proper certifications)
4. Send completed travel permit(s) to GRMHA President for approval (president@gloucesterrangers.com)

* Travel permits should be completed and sent for approval at least one week prior to the tournament start date. 

Roster

Rosters must be submitted to the tournament organizer before the tournament or be provided at check-in (check with tournament organizer).

• GRMHA Operating Report - submit to VP Hockey Ops by the 10th of each month
• GRMHA Financial Report - submit to Treasurer by the 15th of each month

Game Changes and Game Switches

Teams may need to change or switch games due to conflicts. These should be completed as soon as possible. Details about changes and switches should be provided by your league convenor. The applicable forms are linked below but can also be found on the HEO AA/A league site under Administration / Forms. 

• HEO Minor A/AA Game Change Request
• HEO Minor A/AA Game Switch Request

Referee Links

Referee costs for league games are covered as part of the registration fees for U9 to U12. U13 and above will need to pay referees prior to the start of league games. All exhibition game referee costs must be covered directly by the team. 

• District 9 Referee Association 
• Referee Pay Rates
• Book Referees for Exhibition Games

• Sponsorship Request Letter - Sample
• Sponsorship Receipt